By-Laws

Bylaws

Of

Beta Kappa Eta Chapter

CHAPTER 1. Name of Chapter

The name of this chapter of Phi Theta Kappa shall be Beta Kappa Eta. (Assigned by Headquarters upon approval of chartering application.)

CHAPTER 2. Purpose

The purpose of the Beta Kappa Eta Chapter of Phi Theta Kappa at the University of Wisconsin Baraboo/Sauk County shall be the promotion of scholarship, the development of leadership and service, and the cultivation of fellowship among qualified students of this college.

CHAPTER 3. Membership

Section 1.

Types of membership in the Beta Kappa Eta Chapter shall consist of member, provisional member, alumni member, and honorary member as defined in Article IV Section 1, of the Phi Theta Kappa Constitution and Bylaws.*

  1.  Member. In addition to meeting membership eligibility requirements as stated in Article IV and Chapter 1 of the Phi Theta Kappa Constitution and Bylaws,* each candidate for membership must have completed 12 semester hours of associate degree course work, with a Grade Point Average 3.5 on a 4.0 scale, and adhere to the school conduct code and possess recognized qualities of citizenship.  Grades for courses completed at other institutions will be considered when determining membership eligibility. A cumulative Grade Point Average of 3.25 must be maintained to remain in good standing. Failure to maintain the required cumulative Grade Point Average will result in the member being removed from good standing as stated in the Phi Theta Kappa Constitution and Bylaws,* Chapter 1, Section 3. Failure to meet good standing requirements as stated in the Phi Theta Kappa Constitution and Bylaws* will cause membership and all membership privileges to be revoked. 
  1. All students who join the Beta Kappa Eta Chapter of Phi Theta Kappa are encouraged to attend the annual spring ceremony. 
  2. In addition to the good citizenship standards set forth in the Phi Theta Kappa Constitution and Bylaws*, the Beta Kappa Eta chapter further defines “good citizenship” as demonstrating respect for learning, for academic integrity, and for the institution of higher education and its faculty.  This includes compliance with the school code of conduct and with all policies, academic and non-academic, set forth by the campus.  The Beta Kappa Eta Chapter expects all members to act as role models.  Academic or non-academic misconduct findings by the campus will result in 1) a potential student not being invited to join the chapter, or 2) if already a member, will result in revocation of membership and its privileges.  Academic or non-academic misconduct findings by the campus are final and are not petitionable to the Chapter.
  1. Members shall be considered an “active member” by participation in a minimum of one fund-raising activity and one service activity per semester in addition to 25% of chapter meetings. Both “active” and “non-active” members of Beta Kappa Eta Chapter are entitled to all benefits of the International Phi Theta Kappa organization.
  1. Revocation of membership for any reason includes forfeiture of all dues paid.

B. Provisional Member. In addition to meeting eligibility requirements as stated in Article IV, Section 1B of the Phi Theta Kappa Constitution and Bylaws,* a student must have earned a cumulative Grade Point Average of  3.75 on all course work completed in high school. A student must be currently enrolled in associate degree course work at the two year college, adhere to school conduct code and possess recognized qualities of citizenship.  Provisional members will pay local chapter dues of $5 per semester, but are not required to pay the international and regional induction fee until they have qualified for full membership.  Provisional dues will be applied to the local dues when the provisional member becomes a regular member.

1.  Section 3.1.A.2 about “good citizenship” also applies to Provisional Member

C. Alumni Member. An individual must meet eligibility requirements as stated in Article IV, Section 1C of the Phi Theta Kappa Constitution and Bylaws.*

D. Honorary Member. An individual must meet eligibility requirements as stated in Article IV, Section 1D of the Phi Theta Kappa Constitution and Bylaws.*

E. Transfer Member. A member from another Phi Theta Kappa chapter may transfer membership to the Beta Kappa Eta Chapter if he or she is currently enrolled at the University of Wisconsin-Baraboo/Sauk County and meets the maintenance GPA (3.25) of the chapter as well as the “good citizenship” standards.

CHAPTER 4. Chapter Advisor

In addition to carrying out the duties as stated in the Phi Theta Kappa Constitution and Bylaws,* Chapter IV, Section 5, the chapter advisor shall be responsible for overseeing the completion and submission of member names and fees as well as the Chapter Annual Report to Headquarters. The advisor shall be officially appointed by the college administration and shall be a non-voting member of the chapter.

CHAPTER 5.  Officers

Section 1. All officers must be members of Phi Theta Kappa, in good standing, have a Grade Point Average of 3.25 and must be carrying a course load of 6 semester hours (or equivalent).

Section 2. The Beta Kappa Eta Chapter of Phi Theta Kappa shall have the following officers:  President, Vice President, Treasurer, Recording Secretary and Public Relations Secretary. A chapter may elect additional officers.

Section 3. The duties of the president shall be as follows:

  1. Preside over all business meetings.
  2. Appoint and establish any necessary committees.
  3. Vote only in case of a tie.
  4. Serve as an ex-officio member on all committees.
  5. Present business to the organization.
  6. Represent the organization at all times.
  7. Ensure the club reviews and/or revises the chapter bylaws annually.
  8. Ensure the Annual Report is sent to Headquarters annually.

Section 4. The duties of the vice president shall be as follows:

  1. Perform all duties of the president in the event of his/her absence.
  2. Take roll at the meetings.
  3. Coordinate all committees.
  4. Ensure club activities take place.

Section 5. The treasurer shall:

  1. Work with the business office when checks need to be written.
  2. Make a report of finances once per semester.

Section 6. The secretary shall:

  1. Take and distribute minutes of meetings.
  2. Maintain records of the meetings.
  3. Maintain a shared network drive of PTK documents.
  4. Work with the advisor to manage the organization of PTK documents.

Section 7. The public relations officer shall:

  1. Record and promote club sponsored events.
  2. Keep a full record of chapter functions, utilizing electronic media whenever possible.
  3. Work with University Relations to draft and submit press releases whenever possible to area newspapers.
  4. Submit to Regional Coordinator and Headquarters reports of chapter activities and Five-Star Chapter Update Forms.

CHAPTER 6.  Election of officers

Section 1. In addition to meeting requirements as stated in Chapter IV, Section 3 of the Phi Theta Kappa Constitution and Bylaws,* all candidates for office must be members of Phi Theta Kappa, in good standing.

Section 2. President and Vice-President elections must be held at the meeting preceding the formal Spring Induction Ceremony each year.  The new officers will be installed during the Induction Ceremony. All other officer elections will occur at the first meeting in the fall.

Section 3. Officers shall hold office from June 1 to May 31.

Section 4. Nominations from the floor can be made at the same meeting as the election.

Section 5. A simple majority vote shall elect any officer.

Section 6. In any case when an officer must resign his office, an election shall be held to elect a new officer.  Nominations shall be made from the floor and will be made at the first meeting following the resignation of the officer.  The election will be held at the first meeting following nominations.  Plurality of the votes cast will determine the new officer.  The president shall have the power to make a temporary appointment at his/her discretion until an election can be held.

CHAPTER 7.  Meetings

Section 1. All business meetings will follow the general agenda:

  1. Call to order
  2. Approval of Minutes
  3. Approval of Agenda
  4. Announcements
  5. Treasurer’s Report
  6. Committee Reports
  7. Old Business
  8. New Business
  9. Adjournment

Section 2. A quorum of one member over 50% of the active membership, excluding active members excused for other school functions, must be present before any official meeting can be called to order.

Section 3. All meetings shall be governed by an adaptation of Robert’s Rules of Order.

Section 4. Special committee meetings shall be called by the chairman of said committee. Procedures at such meetings are left to the discretion of the chairman.  Reports of each meeting shall be given to the members at the following chapter meeting.

Section 5.   Meeting notices and minutes:   Notices will include time, date, place, and subject matter (or agenda, if available) for each committee meeting and shall be posted on the PTK website at least 24 hours prior to the meeting.  Draft minutes shall be posted within one week of the meeting on the designated bulletin board and shall be replaced by approved minutes as soon as possible.  All notices of meetings and minutes will also be posted via e-mail (BRB- Staff and BRB-Students).  (This procedure follows Wisconsin Open-Meeting Laws.)

CHAPTER 8.  Finances

Section 1. Finances for this chapter will be raised by projects voted on by a majority vote of the active members.

Section 2. Payment of the International Membership fee must be received by the chapter before members can be inducted.

Section 3. All members must pay the local fee prior to induction.  Local dues are $15 more than the combined total of the International and regional fees. 

Section 4. All members must pay the regional fee prior to induction.

Section 5. Financial records of the chapter shall be annually audited by the advisor.

CHAPTER 9.  Amendments and revision

Section 1. The chapter bylaws may be amended by a vote of two-thirds of the members present at any regular meeting, provided that the proposed amendment has been presented at a previous meeting. Any changes to the bylaws must be sent to Headquarters for final approval.

* Refers to the Phi Theta Kappa International Constitution and Bylaws.


Phi Theta Kappa is committed to the elimination of discrimination based on gender, race, class, economic status, ethnic background, sexual orientation, age, physical ability, and cultural and religious backgrounds.

 

Approved Beta Kappa Eta Meetings: December 2, 2011 (first reading) and December 16, 2011 (second reading).

Approved by International Phi Theta Kappa: February 16, 2012

Approved Beta Kappa Eta Members (no changes): October 17, 2012 and October 31, 2012.

Approved by International Phi Theta Kappa:


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